Who can request patient dental records?
Patient dental records may be requested by the patient or the patient’s legal guardian, under Iowa Dental Board administrative rules (650 – 27.11 (5)
Upon request of the patient or patient’s legal guardian, the dentist shall furnish the dental records or copies or summaries of the records, including dental radiographs or copies of the radiographs that are of diagnostic quality, as will be beneficial for the future treatment of that patient.
What do you do when another dental office, not one you have referred the patient to or are coordinating care with, requests a patient’s records?
The request still must come from the patient or the patient’s legal guardian, therefore best practice in these situations is to have the requesting office provide a signed release from the patient or legal guardian.
As a reminder, dental offices must maintain the records for a minimum of six years after the date of the last examination, prescription, or treatment of the patient. If that patient is a minor, you must maintain the records for a minimum of either one year after the patient reaches the age of majority (18), or six years, whichever is longer, per IDB administrative rules 650 – 27.11 (2)
Please contact IDA staff
if you have any additional questions regarding this topic.